POSITION NUMBER: 00120848
POSITION STATUS: Continuous, Full-Time
DIVISION: Finance, Operations and Technology
Department: Material Resources Management and Accommodations
SALARY RANGE: 10 – $71,517 – $91,446 (unrevised)
UNION CATEGORY: PIPSC
SUMMARY OF DUTIES
Ensures proper management of NFB purchasing activities, providing guidance and advices on purchasing policies and procedures, reviewing purchasing activities, deciding on the most appropriate purchasing strategy for different NFB procurement needs, evaluating and selecting NFB suppliers, and analysing current contract for future improvements. Ensures that the purchasing of material, equipment and services are under the best conditions for the NFB either directly from suppliers or through Public Services and Procurement Canada (PSPC) or Shared Services Canada (SSC). Provides subject-matter expertise to NFB direction and personnel to achieve the most efficient use of financial resources in the purchasing of material and equipment, and in related activities. Acts as the NFB representative to ensure the best position in the relationship with central organisations (PSPC, SSC and Treasury Board). Contributes to the negotiation of long-term contracts for obtaining products and services whose quality, pricing, quantity and general purchasing conditions meet the interests of the organisation. Performs purchasing activities regarding a variety of standard goods and services and provides assistance to internal and external clients.
Proposes solutions for improving or optimizing processes, programs and work procedures.
Helps resolve complex problems requiring a comprehensive and detailed analysis and understanding of all variables.
Provides training and advice to managers that have delegated contract approval authority, on procedures, purchasing policies, regulations and methods applicable to NFB, Treasury Board, SSC and PSPC.
Reviews purchasing activities of other NFB employees, examine all requisitions with these employees, no matter how complex they are, to ensure accuracy of information to be submitted to suppliers (ex. product or service descriptions and other stipulations), and on occasion and upon request, review personal services contracts to ensure appropriate terms and conditions are included.
Analyzes users’ needs and decide or advise on the most appropriate procurement strategy to use in meeting those needs (standing offer, competitive bidding, sole source, etc.).
Assesses and selects suppliers, maintains useful performance records / files and contacts with existing suppliers, seek new sources of supply through business directories, catalogues, references and the Internet, visit existing and potential suppliers and evaluate their products, service and delivery capabilities, add and delete suppliers as sources of supply.
Procures goods and services directly from manufacturers or their distributors, reviewing government contracting regulations and applying appropriate terms and conditions before their issuance.
Prepares and submits requisitions to PSPC or SSC and, in collaboration with users and PSPC or SSC procurement officials, prepares requests for proposal c/w specifications or statements of work by conducting all necessary prior technical and financial studies, assisting users in defining specifications and in developing statements of work c/w clear objectives, scope of work, deliverables, responsibilities, work schedule, approval and acceptance criteria, etc.
Reviews the documentation with PSPC or SSC officials and ensure correct details are posted on the Federal Government’s electronic bulletin board.
Participates in bidders’ conferences (in cases of purchasing through PSPC or SSC), answering questions regarding statement of work content and ensuring potential bidders are fully aware of and clear on the NFB’s needs before submitting their proposals.
Reviews proposals from suppliers to ensure compliance with requests for proposal and, in collaboration with users and PSPC or SSC officials, check vendor references, analyse bids, score proposals against evaluation criteria and recommend contract award.
Provides guidance and advice to staff (users) at Headquarters and the Regional Offices on a wide variety of goods and services, including production and technical equipment, computer hardware and software and, other material for special projects.
University degree in Administration, Procurement or any other relevant field.
Minimum of seven (7) years’ experience in a dynamic business environment in procurement management, contract management or in a procurement department.
Hands-on experience working on procurement strategy and in selection of suppliers.
Experience in bid tracking and scheduling.
Bilingualism in both official languages, oral and written.
Appropriate personal qualities such as a sense of organization, initiative with strong ethics and high level of integrity and tact.
Rigor in government bids and regulations.
Excellent interpersonal, communications, negotiating, planning and organizational skills.
Ability to work under pressure and prioritize per requests.
Ability to establish good interpersonal relationships and maintain a productive working relationship with staff and colleagues.
Interested candidates with the above qualifications are invited to apply in writing, including a copy of their résumé to firstname.lastname@example.org, BY NOVEMBER 8, 2017, citing competition number: JS-00120848.
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