Director of Corporate Finance and Administration

Director of Corporate Finance and Administration

Job Information
Author alnationtalk
Date March 12, 2021
Deadline Open
Type Full Time
Company Ontario First Nations Technical Services Corporation (OFNTSC)
Location Brantford, ON
Category Administrative Services
Client Ontario First Nations Technical Services Corporation
Contact Information
[email protected]

Director of Corporate Finance and Administration

THE ORGANIZATION

Formally established in 1995 to provide expert technical advisory services to the First Nations of Ontario, the Ontario First Nations Technical Services Corporation (OFNTSC) is the premiere Indigenous organization in Canada mandated to provide professional technical and advisory services to First Nations communities and to foster technical self-reliance. OFNTSC is now a mature organization with over 25 years of experience and advises on a wide scope of programming, including:

  • Emergency Management Preparedness Environment
  • Engineering
  • Fuel Systems Management
  • Fire and Safety
  • Housing
  • Infrastructure
  • Operations and Management
  • Water and wastewater

In addition to their core services, OFNTSC are forerunners of several successful projects and initiatives in the technical services industry, including its Asset Conditioning Reporting System, Circuit Rider Training Program, and Community Energy Planning program. Not only is the OFNTSC a successful capacity-building organization, but they also encourage First Nation youth to pursue careers in the science and technology realms. OFNTSC actively promotes and supports education through offering scholarships and being visible in schools and communities.

OFNTSC is dedicated to self-reliance and self-sufficiency for its First Nations and understands that path can be challenging. OFNTSC’s long-standing commitment to influencing impactful change at all levels will help position First Nations to meet and overcome these challenges. By pursuing strategic alliances with other First Nation organizations, provincial and municipal governments, professional associations, and the private sector, the OFNTSC has built a robust base and has made recognizable contributions to First Nations across Ontario.

Vision

OFNTSC envisions self-sufficient and sustainable First Nations with the capacity to deliver self-reliant technical services for future generations. Ontario First Nations Technical Services Corporation will support First Nations in accomplishing this through the provision of needs-based, technical solutions.

Mission

As per the organization’s original mandate, OFNTSC was created to:

  • Accept the transfer of certain technical services from federal agencies such as the Department of Indian Affairs and the Department of Public Works (or their successors) on behalf of First Nations in Ontario, to provide core technical services to Tribal Councils and First Nations in Ontario, and to assist existing technical service units at the First Nation and Tribal Council level; and to
  • Accept the transfer from the governments of Ontario and Canada of programs related to the technical service area, such as environmental management and fire control.

OFNTSC strives to achieve their mission through the provision of technical services and professional advice to First Nations and through encouraging youth to become the technical leaders of tomorrow.

Since its inception in 1995, OFNTSC client base has consisted of all 133 First Nations in Ontario, including working directly with today’s 16 Tribal Councils, six Large First Nations and 18 Unaffiliated First Nations. The OFNTSC maintains a collaborative partnership with Indigenous Services Canada, the Canada Mortgage and Housing Corporation, Health Canada, Environment Canada, Public Services and Procurement Services Canada, Employment and Social Development Canada, Natural Resources Canada, Ontario’s Ministry of the Environment and Climate Change, Ministry of Natural Resources and Ministry of Indigenous Relations and Reconciliation. 

THE OPPORTUNITY

The Director of Corporate Finance and Administration role will be responsible for providing collaborative internal services and financial leadership to OFNTSC, by overseeing and managing the financial portfolio in a way that supports the foundational pillars of the organization and helps maintain its premiere position amongst First Nations service providers.

Reporting to the Executive Director, the Director of Corporate Finance and Administration is responsible for leading financial and related administrative/operational functions within OFNTSC. This includes ensuring that OFNTSC has financial systems in place which follow current best practice and processes with the capacity to support the mandated objectives as identified by the OFNTSC Board of Directors.

The Director of Corporate Finance and Administration is responsible for implementing and monitoring the corporate and project financial analysis, as well as providing leadership in the areas of financial administration and Information Technology asset management, including financial management, financial planning, financial forecasting, financial reporting, reporting on service standards, corporate planning, and corporate risk management.

The Candidate

The Director of Corporate Finance and Administration will bring a working knowledge and successful track record of financial management in an Indigenous context. The successful candidate will be a personable, trustworthy leader with proven financial and administrative experience. They will show financial leadership and will be an effective and positive communicator who is willing and able to uplift and motivate team members. The Director will bring a strategy approach with a strong ability to implement process change in line with the needs of the organization and will also bring a commitment to coaching, mentoring, and developing the finance and administration team.

They will be knowledgeable and aware of International Financial Reporting Standards (IFRS) and all relevant federal/provincial legislation and governance related to financial management and reporting. They will ensure that all month end duties comply with the Corporate Policies &

Procedures as well as Generally Accepted Accounting Principles (GAAP). The Director will be comfortable with sourcing funding, negotiating funding agreements and speaking with a variety of external stakeholders.

Key Responsibilities:

Leadership and Management

  • Oversee the design and preparation of high quality and timely financial reports to the executive management team and the Board of Directors
  • Provide advice and assurance on the accuracy of reports and compliance to statutory and legislative obligations, working closely with Finance and Administration employees
  • Provide leadership to the Finance and Administrative team including:
    • recruiting and training employees, planning, and directing work, appraising performance, performance management, addressing complaints and resolving employee relations issues
  • Lead and provide advice and on the exercise of prudent financial management and facilitate adherence to program budgets and financial policy
  • Liaise with the OFNTSC Board of Directors and Audit and Finance Committee members as required
  • Provide regular and timely reports to the Executive Director on Funding agreements and contracts assigned by OFNTSC to various contractors
  • Provide guidance to the Executive Director and Finance and Administration employees on adherence to relevant legislation and regulatory requirements
  • Provide advice and support to the Executive Director and leadership to staff on business planning, forecasting and performance measurement activities
  • Provide advice and support to the Executive Director and executive management team on the creation and monitoring of internal and external client service standards
  • Provide advice and support to the Executive Director and executive management team in planning, designing, and implementing the corporate risk management processes and activities
  • Provide advice and support to the Executive Director and executive management team on the development and maintenance of the business continuity management program, ensuring alignment to regulatory requirements and best practices
  • Provide advice and support to the Executive Director and executive management team on the emergency management strategy, including disaster response activities, disaster preparedness training, and tests and evaluations of plans
  • Ensure that the staff is up to date in all accounting software, program updates

Financial Performance

  • Ensure all financial transactions follow OFNTSC policies and procedures; and the accurate, timely and reliable functioning of all Finance and Administration related responsibilities
  • Ensure the review and maintenance of a system of financial procedures and controls to minimize wrongdoing and fraud
  • Support the strategic planning process, the integrated business planning process, and the development of the annual OFNTSC business plan
  • Support the Executive Director in leading, directing and overseeing the financial administration, corporate planning, and risk management functions of OFNTSC
  • Lead and support Finance and Administration employees in the financial planning process including the creation of annual budgets and periodic financial forecasts.
  • Lead and support Finance and Administration employees in managing investments and debt, in alignment with cash flow needs
  • Share knowledge with other staff to be able to meet the required deadlines to be an efficient and effective team
  • Generate reports as necessary for project needs or assessments as required for funding sources
  • Review agreements and contracts to ensure that all requirements are being fulfilled and documentation is being sent in a timely fashion with funding sources and partnerships
  • Ensure that all expenses are posted in the correct month and accounts are checked and balanced
  • Ensure that journal entries, bank reconciliations, payroll and benefits are approved on bi-weekly or monthly basis
  • Prepare the financial documents for Board of Directors Meetings, Senior Management Meetings or at the request of the Executive Director
  • Ensure that all month end duties comply with the Corporate Policies & Procedures as well as Generally Accepted Accounting Principles (GAAP)

Risk Management and Analysis

  • Provide advice to the Executive Director, and to the Audit and Risk Management Committee of the Board of Directors on financial management, financial monitoring, forecasting, budgeting, and planning activities
  • Develop, identify, analyze, monitor and report of key performance measures to identify risks and opportunities
  • Provide input, where necessary, into financial analysis, risk analysis and decision support to the executive management team and Board of Directors
  • Provide advice and support to the Executive Director and executive management team in ensuring adequate insurance coverage on all insurable assets and activities
  • Ensure compliance, timely and accurate reporting and responses to external government agencies, financial institutions the Board of Directors and other financial stakeholders for financial accountability
  • Provide critical oversight and compliance on funding agreement monitoring and reporting to each respective agency
  • Ensure compliance with the Notice of Reporting Requirements from government
  • Provide critical oversight and compliance on contracts assigned by OFNTSC to various contractors

General

  • Ensure a high level of regular communication takes place externally with funding agencies and internally with Finance and Administration department staff
  • Provide review and analysis for major expenditures and capital projects
  • Lead and support Finance and Administration employees in all payroll, RRSP, compensation, and other related employee files
  • Ensure effective preparation for and management of the annual financial audit statement and pension audit.
  • Review Material contracts from a financial perspective and makes necessary recommendations
  • Negotiate with key suppliers on terms and conditions
  • Provide aid and training to all corporate staff with the use of time tracking software, Google platform and other related issues
  • Ensure equipment requirements are met for staff needs 

Education & Experience

  • University degree in a related discipline
  • Processional accounting designation, (CPA, CAFM or equivalent) or in the final stage of acquiring one (Those in the final stage of acquiring a designation will only be considered, if the minimum experience is greatly exceeded)
  • Demonstrated expertise in Indigenous Fund Accounting, and all reporting requirements
  • Knowledge of relevant legislation, regulations, policies, and procedures
  • A minimum of 8 years’ experience in a financial leadership role
  • Experience with an Indigenous organization and culture is an asset
  • Computer literacy including proficiency in financial related computer software
  • Demonstrated ability to foster strong interpersonal and collaborative relationships and the ability to motivate a team
  • Demonstrated clear, concise, and consistent communication skills
  • Demonstrated commitment to continuous improvement and learning
  • Excellent administrative/coordination duties and ability to direct staff and programming initiatives.
  • Familiarity and experience networking and working with government representatives
  • Excellent communication and public relations skills and strong conceptual abilities and aptitudes.
  • Highly motivated, ability to work with no supervision and able to meet strict deadlines
  • Strong understanding of and demonstrated commitment to the Vision of OFNTSC
  • Proven IT skills using, Microsoft Word, Excel, Power Point, Outlook, Sage Time and Attendance, and other relevant databases
  • Knowledge of Indigenous Culture, Traditions, and Indigenous Community
  • The ability to work from and relocate to the Brantford, Ontario region

THE PROVINCE AND CITIES

Ontario, Mississaugas of the Credit First Nation – Brantford – Thunder Bay

Bordered by Manitoba to the west and Québec to the east, Ontario is Canada’s most populated province and the second largest province by area. Home to the largest population of Indigenous peoples with 133 First Nations across the province, including 16 Tribal Councils, six Large First Nations and 18 Unaffiliated First Nations, Ontario offers a wide variety of diversity in communities.

The Mississaugas of the Credit First Nation is a thriving and vibrant community, bursting with people reaching for their roots as well as the future as they prepare to teach the next 7 generations their history and culture. This community has survived many hundred years of change and fought through near extinction, battled in many wars, suffered a complete loss of culture, and undertook a new way of life forced upon them by those now occupying our traditional territory. However, despite every inch of transformation, the Mississaugas of the Credit First Nation have endured, they continued to adapt and grow into the resilient First Nation community that stands today.

Brantford, Ontario is located on the traditional territory of the Haudensaunee and Anishnaabeg. This territory is covered by the Upper Canada Treaties and directly adjacent to Haldiman Treaty territory. It is a bustling and vibrant city named after Joseph Brant (Thayendanegea), an important Mohawk leader during the American Revolutionary War. Many of his descendants, and other First Nations citizens, live on the nearby community of Six Nations of the Grand River, 15 kilometers from Brantford; it is the most populous reserve in Canada.

Located on the traditional territory of the Anishnaabeg, Thunder Bay is one of the most populated municipalities in Northwestern Ontario. Thunder Bay is home to the largest population of Indigenous people per capita in any Canadian city, according to the 2016 Census.

The city is often referred to as “Canadian Lakehead” and accordingly named after its geographical location at the head of Lake Superior, Canada’s largest great lake. It is home to one of Ontario’s most memorable landscapes, the sleeping giant located in the scenic Sleeping Giant Provincial Park. With nearly 2200 hours of sunlight each year, Thunder Bay is the sunniest city in Eastern Canada.

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